Privacy Policy

Who we are

Suggested text: Our website address is: https://johnrandolphfoundation.org.

Comments

Suggested text: When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

Suggested text: If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

Suggested text: If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Suggested text: Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

Suggested text: If you request a password reset, your IP address will be included in the reset email.

How long we retain your data

Suggested text: If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

Suggested text: If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where your data is sent

This website (www.johnrandolphfoundation.org) is owned and operated by John Randolph Foundation. The purpose of this site is to inform visitors about our grants, scholarships, and awards programs as well as our donor resources. John Randolph Foundation is committed to honoring the privacy of applicants, donors, website visitors, and subscribers to our e- newsletter. The privacy policy may change at any time; any changes will be posted on this page.

Personal Information
If you use our website to apply for a scholarship, campership, educator award (via PC Training and Consulting), or a grant (via Foundant.com), you may be required to give us contact information (such as name and e-mail address), demographic information, financial information, and other personal information. Your information will be securely protected and will only be used for the purposes intended in your application. John Randolph Foundation may share your information with Foundation staff and volunteers during the application review process. All staff and volunteers sign a Code of Ethics affirmation and are held accountable to the Foundation’s confidentiality policy.

Children’s Online Privacy Protection Act
This website is compliant with the Children’s Online Privacy Protection Act (COPPA) and committed to protecting the personal information of children under the age of 13. The Foundation’s Bogese Campership Application is the only application process available students who may be 13 years old or younger. This application is managed by PC Training and Consulting, a contractor of the Foundation who securely protects all application data and never shares this data with third parties. Personal information collected includes the name, home address, school, and grade of the student applicant as well as contact information of a parent/guardian including a phone number and email. A parent/guardian’s digital signature is required to submit the application, and parents/guardians will receive a confirmation email once the application is submitted. John Randolph Foundation may share your information with Foundation staff and volunteers during the application review process. All staff and volunteers sign a Code of Ethics affirmation and are held accountable to the Foundation’s confidentiality policy. Parents/guardians may review their child’s personal information and ask to have it deleted at any time. To do so, please contact John Randolph Foundation at the address below. For more information about COPPA, please see: https://www.coppa.org/coppa.htm.

PayPal for Donations, Registrations, & Tickets
John Randolph Foundation uses PayPal to process online payments for donations, registrations, and ticket purchases. PayPal collects your contact information and method of payment. Contact information from the order form is used by John Randolph Foundation to process the payment and send receipts or acknowledgement letters. By submitting your information via PayPal, you may also be added to our newsletter mailing list and subscribed to our e-newsletter. If you wish to remain anonymous or do not wish to receive the Foundation’s newsletter or e-newsletter, please contact us at the address provided below.

E-mail Privacy
If you wish to stop receiving John Randolph Foundation’s e-newsletter via Mailchimp.com, you may unsubscribe from that list as explained in each email. John Randolph Foundation does not share, sell, or rent e-mail addresses.

Public Information
Under IRS Code, the following Foundation documents are public information:

IRS Forms 990 and affiliated schedules for the past three years (See our Guidestar profile for details: https://www.guidestar.org/profile/54-1649268)
Exemption letter from the IRS
Approved application for exemption with supporting documentation

Lists of our donors, other than those published in our newsletter, are not available to the public. We do not reveal the names of anonymous donors.

External Links
This website contains links to other websites that do not fall under our domain. Since we do not control these websites, we encourage you to review their privacy policies as well.

Security
This website has security measures in place to protect the loss, misuse, and alteration of the information under the John Randolph Foundation’s control.

Questions and Comments
For questions, comments, feedback or for more information, please email [email protected] or write to:

John Randolph Foundation
PO Box 1606
Hopewell, VA 23860

Approved by the Board of Trustees December 2017

Portions of this document were adapted from sample documents provided by the National Standards for U.S. Community Foundations (www.cfstandards.org) including the Sample Privacy Policy, as well as from the Silicon Valley Community Foundation (https://www.siliconvalleycf.org/privacy-policy).